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Action Items & Tasks

Welcome to the Action Items page. Here you’ll find a running list of current tasks, volunteer opportunities, and committee action items. Clicking on a heading will take you to the action findings


Library District Research and Formation

Case Histories

  • Contact Josephine County Library System about their post-defunding formation process
  • Contact Wheeler County Library (Fossil) about their transition to the Umatilla County system
  • Study Lake and Baker County Libraries' district structures and operations; inquire about joining their district
  • Contact Harney County Library for potential partnership opportunities
  • Research Oregon legal requirements for district formation in Grant County

Grant County Library (special) District

  • What are the steps
  • How funded
  • Timelines

Building & Collections Retention

  • Investigate with Grant County officials about building donation, sale, or lease to Foundation/new entity
  • Assess if Foundation can receive/own property
  • Identify alternative buildings in John Day if current building isn't viable
  • Develop a plan for safeguarding the library's collection, especially unique historical items and microfiche
  • Explore storage options if no building is secured immediately

  • Foundation board to vote/agree on providing a new "home" for the library
  • Audit bylaws, finances, and legal standing; pivot mission to operating/sustaining the library
  • Secure pro-bono/low-cost legal counsel experienced in non-profit/local government law
  • Advise on legal pathways for property transfer/lease and collection ownership

Community Engagement & Fundraising

  • Develop clear, compelling messages about the library's value and future
  • Inform the community about upcoming meetings and engagement opportunities
  • Launch an emergency fundraising campaign via the Foundation
  • Research how to run a property tax levy (timing, millage rate)
  • Identify potential grants, major donors, and community partners
  • Contact State Representative Mark Owens and the State of Oregon Library Office for support

Future Operations & Budget Planning

  • Research all-volunteer vs. hybrid staffing models
  • Create detailed annual operating budget
  • Analyze employment implications (state vs. foundation employees)
  • Survey community needs for optimal hours and services
  • Propose new schedule focused on accessibility (evenings, weekends)
  • Plan enhanced programming: community events, children's programs, local history focus
  • Develop membership/Friends programs and fee-for-service options
  • Plan fundraising events and community partnerships

Technology & Communications

  • Create professional library website with service information and volunteer sign-ups
  • Establish social media presence for community engagement
  • Set up online donation platform through Foundation
  • Establish volunteer coordination system (messaging, email lists)
  • Create community newsletter and event notification system
  • Implement document sharing and team collaboration platform
  • Plan library management software