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SAVE OUR LIBRARY MEETING AGENDA 6/26/25

Save the Grant County Library Meeting
Date: Thursday, June 26th Time: 6:00 PM Location: Grant County Library, John Day

Meeting Objective: Review progress on our six action teams, refine our strategy based on new information, and establish clear next steps for preserving Grant County's library services.

Contact Emails and Public Hearing Deadlines

I. Welcome & Progress Overview (5 minutes)

  • Brief welcome and meeting objectives
  • Introductions: New attendees and team members
  • Ground Rule: Focus on actionable solutions and concrete next steps

II. Action Team Progress Reports (60 minutes)

Each team presents findings and recommendations (10 minutes per team):
Link to action document and team report forms******

Team 1: Library District Research & Strategy

  • Oregon case study findings (Josephine, Wheeler, Lake/Baker, Harney Counties)
  • Legal requirements for Grant County district formation
  • Feasibility assessment and timeline

Team 2: Building & Collections Strategy

  • Grant County building donation/sale/lease status
  • Alternative site options in John Day
  • Collection security plan update
  • Foundation board engagement results
  • Legal counsel status and advice
  • Property transfer/lease pathway options

Team 4: Community Engagement & Fundraising

  • Emergency fundraising campaign results
  • Tax levy research findings and timeline
  • State Rep. Mark Owens outreach results
  • Grant and donor prospect list

Team 5: Future Operations & Budget Planning

  • Staffing model recommendations
  • Annual operating budget analysis
  • Community service survey results

Team 6: Technology & Communications

  • Website and online presence status
  • Fundraising platform setup
  • Volunteer coordination system

III. Strategy Refinement (15 minutes)

  • Task Modifications: Which action items should be added, removed, or reassigned?
  • Priority Ranking: What are our most critical next steps?
  • Resource Gaps: Where do we need additional volunteers or expertise?

IV. Next Steps & Timeline (8 minutes)

  • 30-Day Priorities: What must be completed before the county's first public meeting?
  • Team Assignments: Updated task ownership and deadlines
  • Communication Plan: How do we keep momentum between meetings?
  • Generate a document on our efforts for next county court regular meeting before public meeting
  • Any New Business: Anything not covered in this agenda

V. Next Meeting Planning (2 minutes)

  • Date, Time & Location: When and where do we reconvene?
  • Agenda Focus: What will be our primary objectives for the next gathering?

Total Duration: 90 minutes

Remember: We're building Grant County's library future. Every task completed brings us closer to independent, sustainable library services for our community.