SAVE OUR LIBRARY MEETING AGENDA 7/16/25¶
Laser Focus: First Public Hearing Preparation
Date: Wednesday, July 16th
Time: 6:00 PM
Location: 131 Washington St, Canyon City, OR 97820
Objective: Finalize and approve our open letter to the Grant County Court for the July 22 public meeting, review court responses, and organize our public presence and outreach for the hearing.
I. Welcome & Purpose (3 minutes)¶
- Welcome and meeting objectives
- Ground Rule: Stay focused on actionable steps for the July 22 public hearing
II. Review County Court Responses (10 minutes)¶
- Review and discuss the County Court’s responses to our submitted questions
- Identify any new or unresolved issues to address in our open letter
III. Finalize Open Letter for Public Hearing (30 minutes)¶
- Review and edit the draft open letter for the July 22 public meeting
- Incorporate feedback and any new information from County Court responses
- Assign final writing and editing responsibilities
- Approve final version for submission (due 7/17)
IV. Public Hearing Preparation (30 minutes)¶
- Organize volunteers to attend the July 22 public meeting
- Recruit volunteers to read the letter into the public record
- Plan for handbill/printed copies of the letter to distribute at the meeting
- Discuss talking points and strategies for public comment
- Assign outreach tasks to encourage community attendance
V. Quick Team Updates (10 minutes)¶
- Brief updates from action teams (district research, building, legal, outreach, etc.)—focus only on urgent needs for the hearing
VI. Next Steps & Assignments (5 minutes)¶
- Confirm all assignments and deadlines before the public hearing
- Set communication plan for any last-minute updates
- When will we meet next after the public hearing
Remember: Our unified presence and message at the July 22 public hearing are critical.